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“How do I connect WooCommerce orders to Google Sheets?”
Ecommerce specialist
“Is there a way to display WooCommerce products in Google Sheets?”
Ecommerce maintenance takes hours to do. You want more time to strategize, not crunch numbers. If you maintain a WooCommerce website, you don’t experience any difference. You’re juggling different things at once so you want to do reports fast.
Why Use WooCommerce At All?
I did a small and quick survey in the Online Genius slack. WooCommerce is one of the most used e-commerce platforms with Shopify. Though not as high, the value comes from automating reports connecting ecommerce data with other data. Integration of information across platforms into one report is a goldmine to interpret data.
In this article, learn how to use the WooCommerce API in Google Sheets to import products data or orders information.
Requirement: WooCommerce API
You need to go through the WooCommerce API to import the data into Google Sheets. Unfortunately, there’s no other way around as you need to go through some code syntax. Luckily, accessing the WooCommerce data is within reach and easy to do. But note that you need a little bit of coding knowledge to understand this.
First thing is to create the API key for WooCommerce. The guide assumes WooCommerce is already installed on your WordPress.
1 – On WordPress dashboard, Click Settings on the left side.
2 – Click Advanced. Then click REST API.
3 – Click the big Create an API key purple button or Add key button.
4 – Once inside, add a description. Then select the user. Then select Read/Write for Permissions.
5 – The Consumer key and Consumer secret are created.
IMPORTANT: Remember and note these API credentials now as you won’t see them again.
Remember that the Consumer key is your username and the Consumer secret is your password. You use these two components later on.
How To Import WooCommerce Data To Google Sheets
To import WooCommerce data like orders to Google Sheets automatically, you need a Google Sheets add-on. These add-ons are most likely paid add-ons. As mentioned, you can do it manually (for free) to save money. But in perspective, you might want to spend a little bit to save time. You choose.
You’ll use Two Minute Reports for this example. TMR imports data from the WooCommerce API directly to Google Sheets in minutes.
Installing The Google Sheets Add-on
1 – At the top of your Google Sheet, click ‘Add-ons’. Then click ‘Get add-ons’.
2 – Search for Two Minute Reports. Then install it.
3 – You now have the add-on installed on your Google Sheets file.
Import WooCommerce Data Source
1 – Launch the add-on. A navigation pane on the right side appears.
2 – Click ‘Add +’ under Data Sources.
3 – Name your data source. Then select ‘API Bridge’ under Type.
4 – For ‘Base URL’, add your complete domain plus /wp-json/wc/v3
For example: https://www.yourdomain.com/wp-json/wc/v3
5 – For ‘Authorization’, select ‘Basic’. The username is the Consumer key while the password is the Consumer secret from before.
6 – For ‘Headers’, keep them empty.
7 – Click Save
You may choose ‘Test before saving’ to verify that the API base URL is valid. Select ‘GET’ for Method.
Add /orders under Test URL Suffix. If not valid, the tool gives instructions on how to fix it.
If valid, the tool prompts ‘Successfully authenticated’.
Import WooCommerce Data Query
This point in the process is the importing orders list to the spreadsheet.
1 – Click the burger icon. Then Click ‘Data Queries’. And click ‘Add +’.
2 – Name your data query. Then find the API Bridge data source you imported earlier.
3 – ‘Save on Sheet’ is the location of the sheet where the data is imported to. The location might be ‘Sheet 1’ but it depends if you named your sheet.
4 – Add A1 under ‘Cell’.
5 – Unselect ‘Append new data’. Unselected means the data overwrites the current spreadsheet.
6 – Then follow the screenshot for the next set of inputs.
Method: GET
URL Path/Suffix: /orders. We’ll list all orders in this example.
JMES Path: Leave it empty
Pagination: None
Output Format: Grid (default)
6 – Click ‘Run query’
Viola! You imported the orders data on a Google Sheet. These are the first steps in pulling in any important data from the WooCommerce API. At this point, you may take the steps on accessing your required data.
Other WooCommerce Data Points
At this point, the data you want to access depends on the API endpoints or API paths. All you need to do is change the URL Path/Suffix. For any attribute <>, this means you need to change it dynamically to the appropriate one based on your labeling.
For example, if you need to list all customers, you add /wp-json/wc/v3/customers in URL Path/Suffix. If you need information on product ID 04, you add /wp-json/wc/v3/products/04 in URL Path/Suffix. Learn more WooCommerce API endpoints here.
| Information | API Endpoint |
|---|---|
| Retrieve an order | /wp-json/wc/v3/orders/<id> |
| List all orders | /wp-json/wc/v3/orders |
| Retrieve a coupon | /wp-json/wc/v3/coupons/<id> |
| List all coupons | /wp-json/wc/v3/coupons |
| Retrieve a customer | /wp-json/wc/v3/customers/<id> |
| List all customers | /wp-json/wc/v3/customers |
| Retrieve an order note | /wp-json/wc/v3/orders/<id>/notes/<note_id> |
| List all order notes | /wp-json/wc/v3/orders/<id>/notes |
| Retrieve a refund | /wp-json/wc/v3/orders/<id>/refunds/<refund_id> |
| List all refunds | /wp-json/wc/v3/orders/<id>/refunds |
| Retrieve a product | /wp-json/wc/v3/products/<id> |
| List all products | /wp-json/wc/v3/products |
| Retrieve a product variation | /wp-json/wc/v3/products/<product_id>/variations/<id> |
| List all product variations | /wp-json/wc/v3/products/<product_id>/variations |
| Retrieve a tax rate | /wp-json/wc/v3/taxes/<id> |
| List all tax rates | /wp-json/wc/v3/taxes |
| Retrieve a payment gateway | /wp-json/wc/v3/payment_gateways/<id> |
| List all payment gateways | /wp-json/wc/v3/payment_gateways |
| Retrieve a shipping method | /wp-json/wc/v3/shipping_methods/<id> |
| List all shipping methods | /wp-json/wc/v3/shipping_methods |
Schedule WooCommerce Reports
Two Minute Reports has a scheduling function. This means the spreadsheet refreshes the acquired data from the API. Reports are automated even more.
1 – Click the burger icon. Then click Schedule Refresh. And click ‘New +’.
2 – Once inside, you can set the terms of the report schedule.
-Name
-Repeats: This is where you set how often the data refresh happens. Two Minute Reports can do hourly refreshes.
-Timezone
3 – You can also set the notification terms. Two Minute Reports can email you a PDF or Excel of the data. You can also decide to have the email contain the sheet content in the email body.
4 – Click ‘Save’.
Congratulations! You now know how to import WooCommerce orders to Google Sheets with the API. The methods above automate accessing data without manual import and export. It avoids spreadsheet headaches.
Conclusion – Create WooCommerce Reports Faster
Know how to use an API in Google Sheets for your ecommerce needs. Google Sheets is a web-based spreadsheet app that provides an easy way to analyze data. With the help of Google Sheets add-ons, you can use external APIs and automate reporting.
You’re wasting time manually importing and exporting data. If you’re a marketer, automated reporting through APIs makes lives easier.
